Core ERP Features for Mandi & Grain Businesses
Purpose-built tools designed to automate mandi accounting, prevent calculation errors, and give you complete control of your trade records.
Masters Directory Module
Create and organize all your master records in one central place. Manage detailed profiles for farmers, buyers, and commodities with ease.
Business Advantage:
Enter party profiles, contact details, and commodity tax information once. Reuse them instantly across all trade entries without repetitive manual writing.
Farmers Database
Store farmer profiles, village/region details, and account balances.
Buyers Directory
Maintain buyer details, credit limits, and custom billing terms.
Commodities Catalog
Catalog grain commodities with HSN codes and standard units of measurement.
Purchase & Sale Transaction Module
Record daily mandi purchases and sales rapidly. The engine automatically posts ledger entries, calculates fees, and generates transaction bills.
Business Advantage:
Single-entry processing automatically updates both party ledgers and inventory records, drastically reducing daily bookkeeping time and human mistakes.
Purchase Inward Entry Screen
Rapidly enter incoming farmer lots with total bags, quintals, and auto-calculated commission and Maldhari deductions.
Purchase Entry
Log incoming commodity lots from farmers with weights, rates, bag counts, and deductions.
Sale Entry & Invoicing
Generate buyer sales bills with automated GST, HSN classification, and payment records.
Digital Ledgers & Party Accounts (Khata)
Access clear, real-time account statements for any farmer or buyer. View complete trade history, payment vouchers, and outstanding balances.
Business Advantage:
Quickly resolve party balance disputes by sharing transparent transaction ledgers. Print or export statements instantly whenever requested.
Party Ledger Statement Screen
Real-time chronological view of all trade debits, credits, bank receipts, and running closing balance.
Party-wise Ledgers
Detailed credit and debit breakdown for every registered party.
Balance Statements
Instantly inspect net outstanding dues across all active parties.
Payment & Receipt Tracking
Log bank transfers, cash payments, advances, and partial settlements.
Printable Statements
Generate clean printable statements formatted for Indian business standards.
Commission & Labour Management
Automatically compute commissions, labor expenses (Maldhari/handling), and mandi charges based on configurable preset rules.
Business Advantage:
Avoid manual calculation leaks. Define standard commission percentages or per-bag labor rates, and the system automatically applies them to each bill.
Fee Rule Engine Screen
Configure commission %, per-bag labour, stitching, and cess once for automatic application across all entries.
Commission Automation
Auto-calculate agent commission on total value or per-unit weight.
Labor Charges (Maldhari)
Accurately account for loading, unloading, weighing, and handling costs.
Freight & Transportation
Incorporate freight charges into buyer billing or trader cost accounts.
Custom Expense Rules
Add custom mandi cess, grading, bagging, or storage charges.
Commodity Stock Management
Keep real-time control of agricultural commodity inventory. Track inwards from farmers and outwards to buyers with precise quantity records.
Business Advantage:
Always know your available stock on hand, prevent inventory shrinkage, and easily reconcile physically stored bags with digital records.
Commodity Stock Register Screen
Live godown balances with dual tracking of bags (bori) and net weight in quintals across crops.
Stock Movement Logs
Track commodity receipts, dispatches, and balance inventory in real time.
Bag & Weight Tracking
Monitor both bag quantities and net weights across different grain types.
Multi-User Access & Data Security
Grant secure access to your accountants or shop munims with configurable permissions. Protect sensitive financial data while delegating daily entries.
Business Advantage:
Keep your financial control intact. Let data-entry staff enter daily trades without exposing your profit margins or complete firm settings.
Role-Based Permission Matrix
Granular module-by-module access controls for Owners, Managers, Accountants, Operators, and Viewers.
User Accounts
Individual credentials for owners, munims, and staff.
Role Permissions
Control who can create, view, edit, or delete transactions.
Cloud Data Persistence
Secure data backups protect your business records from hardware failures.
Experience Digital Bahi in Action
Schedule a personalized demonstration to see how Digital Bahi handles your specific mandi operations.